Personal Assistant

Position: Personal Assistant

Location: Newtownabbey

Duration: Permanent

Rate of Pay: £12 per hour

Hours of Work: Monday to Friday 20 hours per week (Flexibility to work from home)

Duties will include (but not be limited to):

  • Processing of personal correspondence, letters/emails ensuring all correspondence is dealt with appropriately.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Manage electronic diary, assessing priority of appointments and reallocation as necessary.
  • Arrange travel, transport and accommodation both domestic and international.
  • Liaise with managing agent for property portfolio in England and Spain.
  • Preparation of information for tax returns both UK and Spain.
  • Arranging tax, insurance and MOT for multiple vehicles both UK and Spain.
  • Submitting bids for various wine auctions and arrange collection/shipment of wines to Northern Ireland.
  • Arrange private medical insurance and obtain authorisation for treatment.
  • Maintain subscriptions to various clubs.
  • Assist in the organisation of social events including booking venues, compiling guest lists, issuing invitations, collating responses and finalising details for the event.
  • Assist the Chairman in his role of Membership Secretary of a car club.
  • Meet and greet visitors at all levels of seniority.
  • Prepare and submit claims for petty cash expenses.
  • Maintain office systems, including data management and filing.
  • Organise meetings including compiling and preparing reports, briefing papers, presentations
  • Assist in researching and chasing responses, triggering any follow-up action.
  • Any other duties as may reasonably be required by the Chairman.

Essential Criteria:

  • Educated to A level or equivalent with GCSE English and Maths.
  • Minimum 3 years’ experience as Personal Assistant at Director Level.
  • Ability to deal with sensitive information
  • Ability to prioritise and re-prioritise with the ability to multitask
  • Experience of electronic diary management.
  • Excellent oral and written communication skills
  • Ability to organise, plan and work on own initiative.
  • Excellent IT skills, including a good knowledge of Microsoft Applications

Preferred Criteria

  • Spanish would be an advantage but not essential

Ashton Recruitment is acting as a Recruitment Agency.

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