Administrator

Ashton Recruitment require an Administratior for our construction client based in Belfast.

Position: Administrator

Location: Belfast

Duration: Permanent

Rate of Pay: £22,000-£25,000 per annum

Hours of Work: Monday – Friday, 37.5 hours

Duties will include (but not be limited to):

• General office duties and administration support the Business
• Provide an efficient and effective administrative support, implementing computerised systems and keeping accurate records to facilitate the smooth running of the office.
• Manage the document control system via Pulse and Sharepoint
• Manage the Company LinkedIn profile and other company social media platforms (create content, respond to correspondence)
• Opening and distributing mail
• Hospitality
• Corporate Hospitality arrangements and bookings
• Updating Pulse & Sharepoint document management systems and importing & exporting information.
• Data input, word processing and General Filing duties.
• Monitoring and updating records and drawings
• Assisting with the compilation of documents which includes H&S, tender & bid documents, and liaison with other team and group company members, collation of documents, printing and scanning of documents, Binding documents
• Assist with Pre-qualification and Business Development
• Managing ISO HSEQ & NHSS management system documents and collation of data and information in order to maintain systems and retain accreditations.
• Placing, monitoring, and GRN input for orders on COINS Accounts system
• Organization of training courses and updating Training Matrix on Pulse.
• Flight, Hotel or car hire arrangements
• Minute taking at meetings if necessary
• Greeting visitors on arrival and ensuring person whom they are visiting are made aware of their arrival
• Assisting with co-ordination of meeting rooms
• Effective management and distribution of messages
• Any other reasonable duties which may be required

Essential Criteria:

• Grade B or above in English GCSE (or equivalent)
• Previous experience working as an Administrator in a complex Organisation (minimum of 5 years).
• Strong organizational and administration skills
• Flexible in approach to work and have an ability to carry out, where necessary, other tasks essential to the smooth running of the site
• Ability to communicate effectively, both written and verbally
• Ability to work on own initiative.
• Be computer literate with Microsoft Office applications and capable to adapt to using other accounts or administrative applications.
• Previous experience dealing with a wide variety of people in a work environment.
• Ability to communicate effectively with customers arriving at offices and over the telephone.

Desirable Criteria:

• EDCL (European Computer Driving Licence) qualification or equivalent.
• ISO Management system administration experience
• Knowledge / experience of Coins or similar system e.g. Sage

Benefits

In return, they offer an attractive salary plus we’ll provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities. Our Core Benefits include:

• Employer Pension Contribution
• Life Assurance
• Healthcash plan
• Cycle to Work Scheme
• Gym Membership salary sacrifice scheme
• Free on site Wellness Hub

Ashton Recruitment is acting as a Recruitment Agency