Business Assistant (Finance)

Ashton Recruitment requires a Business Assistant in Finance for our client Belfast City Council.

Position: Business Assistant

Location: Belfast

Duration: Temporary

Rate of Pay: £14.44 per hour

Hours of Work: 37 hours per week

To be responsible to the appropriate officer in assisting with the provision of a financial and systems service to ensure the business needs of the department are met in an efficient and cost effective manner.

To carry out duties associated with the management of expenditure, income, information, and systems for the department.

To be responsible for ensuring that allocated tasks and the tasks of relevant staff are carried out to ensure the required standards of service delivery are maintained

Duties include (but not limited to):

To take day to day responsibility for monitoring the procurement of goods and services (purchase orders) and processing direct payments in accordance with relevant council and departmental procedures.

To assist the appropriate officer in the preparation of all documentation in relation to quotations or tenders, maintaining a procurement database and participating in the evaluation of relevant quotations and tenders, as appropriate.

To monitor and resolve invoice related queries and compliance issues in conjunction with departmental and corporate staff ensuring deadlines are met

To be responsible for the maintenance of the department’s petty cash and, or floats and the timely recoupment of same from the Finance and Resources Department.

To maintain records associated with the payment and receipt of grants and to liaise with departmental staff regarding grant payment issues.

To collate and prepare weekly and monthly income and VAT returns for the department in line with all relevant procedures.

Essential Criteria:

Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, at least one year’s relevant experience in each of the following three areas:

1. a) assisting in the collation, review and analysis of budget and financial reports and processing all associated financial transactions;
2. b) dealing with the receipt of income including the completion of reconciliations and, or the processing of orders for goods and services in accordance with the relevant processes and procedures; and
3. c) supervising staff on a daily basis within an office environment including programming workloads and priorities.

Ashton Recruitment is acting as a Recruitment Business