PA to Director

Ashton Recruitment require a Personal Assistant to Director for our client Lisburn and Castlereagh City Council.

Position: Personal Assistant to Director

Location: Lisburn

Duration: Temporary

Rate of Pay: £17.59 per hour

Hours of Work: 37 hours per week

To provide confidential executive, secretarial and administrative support to the Director in ensuring services are delivered efficiently and effectively.

To act as the first point of contact for all enquiries to the Director. This role requires regular communication and interaction with Elected Members, Senior Officers and a wide range of external stakeholders

Duties include (but not limited to):

• Coordinate the compiling and collating of reports for submission to Committee, Council meetings and working groups, and subsequent action lists. Liaise with relevant Members’ Services staff in relation to the collation of agenda items for meetings to ensure the timely preparation of reports and assist, if required, in the administration and support of Council meetings and committee meetings. Undertake research for and on behalf of the Director and provide background papers and reports as and when required.

Diary and email management for the Director to include:

1. Arranging meetings with Council Officers and Members, representatives of government departments and agencies, etc. on behalf of Director and make any necessary bookings for engagements and events as required.
2. Receiving and redirecting mail to appropriate Officers for reporting to Committees or progressing.
3. Ensuring an effective communication system with Members/Officers of Council, external organisations and members of the public.

• Arrange and attend directorate meetings as required including preparing and issuing agendas, briefing and background papers, taking minutes and coordinating actions arising and ensure that actions are dealt with in accordance with the required timescales.
• Supervision and performance management of allocated staff.

Essential Criteria:

1.1- GCSE passes at grade A-C, NVQ level 2 or equivalent.

1.2- A minimum of 2 years’ employment experience in all of the following areas:

• Personal Assistant experience to a Chief Executive/Director or Senior Manager.
• Minute taking
• Operating appropriate office administration systems – manual and electronic

Where applicants do not hold the essential qualifications, they must hold 2 GCSE passes at Grade A – C, or equivalent and demonstrate a minimum of 4 years’ experience as outlined above

Ashton Recruitment is acting as a Recruitment Business